AI Auction Cataloging for Proxibid Auctioneers
Generate professional catalog descriptions from your auction photos and export a ready-made Proxibid file. Multi-photo AI analysis across 18 categories writes detailed, buyer-ready descriptions — so you spend minutes cataloging instead of weeks.
Proxibid auctioneers handle some of the most complex catalogs in the industry — industrial equipment with serial numbers and specifications, commercial assets requiring detailed condition reports, and fine art needing provenance documentation. Writing those descriptions manually is the bottleneck. As of Q2 2026, Gavelist, AI-powered cataloging software for auctioneers, eliminates that bottleneck with AI that analyzes every photo per lot — not just one — across 18 auction category checklists that understand the terminology Proxibid buyers expect. Export your finished catalog in Proxibid-compatible CSV format, or export the same catalog to HiBid, LiveAuctioneers, AuctionZip, or any other platform. Your cataloging workflow stays independent of where you run the sale.
Proxibid Catalogs Shouldn't Take Weeks
Proxibid attracts serious buyers who expect serious catalogs. They want detailed descriptions with maker identification, condition reports, provenance, and accurate estimates before they place a bid. A one-line title and a single photo does not meet the standard on a platform where buyers routinely spend thousands per lot.
Writing those descriptions manually is where the bottleneck hits. A 200 to 400 lot estate auction requires identifying makers from backstamps, reading signatures, noting condition issues from every angle, and writing it all up in professional catalog language. At 8 to 10 minutes per lot, that is 25 to 65 hours of cataloging work before the sale even opens for bidding.
Most Proxibid auctioneers either burn the hours, hire extra staff, or cut corners on description quality. None of those options scale. The math gets worse with every additional sale on your calendar.
AI Descriptions That Meet Proxibid Standards
Gavelist generates professional catalog descriptions from your auction photos and exports them in a Proxibid-compatible CSV format. Upload your photo shoot, let the AI analyze every image, and download a file ready to import directly into your Proxibid auction event.
The AI does not look at a single thumbnail and guess. It examines every photo attached to each lot — the front, back, bottom, maker's mark, label, and detail shots. It identifies manufacturers, reads signatures and hallmarks, notes chips and repairs, estimates value ranges, and writes descriptions that give Proxibid buyers the confidence to bid.
Set up a voice profile and the AI writes in your house's style. Whether you prefer formal catalog language for fine art and antiques or straightforward listings for commercial equipment, the output matches your brand. Across 18 auction category checklists, the AI knows the terminology, condition factors, and value drivers for each type of lot.
Photos In, Proxibid Catalog Out
Upload Your Photos
Drag in your full photo shoot — thousands of images at once. Gavelist handles bulk uploads and keeps everything organized by lot.
AI Sorts Into Lots
Pre-numbered files get detected automatically. Need to rearrange? The conveyor belt interface lets you drag, split, and merge lots in seconds.
AI Generates Descriptions
Gavelist's AI analyzes every photo per lot — backstamps, signatures, condition, dimensions. Complete catalog descriptions generate in minutes, not days.
Export Proxibid CSV
Download your catalog as a Proxibid-compatible CSV with lot numbers, titles, descriptions, categories, starting bids and photo file names in Proxibid's import columns. Upload and go live.
How Gavelist Maps to Proxibid
The Gavelist fields below fill Proxibid's own import columns. No manual reformatting, no copy-pasting between spreadsheets.
| Gavelist Field | Proxibid Column |
|---|---|
| Lot Number | Lot # |
| Title | Lot Title |
| Description | Description |
| Category | Category |
| Starting Bid | Starting Bid |
| Reserve | Reserve |
| Photo References | Primary / Alternate Image File Name |
Also Export to Every Platform
Catalog once in Gavelist, export to Proxibid and every other major auction platform. Your descriptions, titles, and lot data formatted for each platform's native import.
Plus generic CSV export for any platform that accepts spreadsheet imports.
Built for Proxibid Auctioneers
Every feature designed to produce Proxibid-quality catalogs — automatically.
More Lots, Less Money
Every plan includes Proxibid export. No add-on fees, no premium tiers.
No monthly commitment
- $0.15 per lot — pay only when you use it
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- No monthly commitment
$0.08/lot included
- Up to 1,000 lots per month
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- Review queue with smart flagging
- Direct access to the founder
$0.06/lot included
- Up to 2,500 lots per month
- Everything in Auctioneer
- Advanced voice profile tools
Need more lots? Just $0.09 per additional lot — automatically metered.
Common Questions About Proxibid + Gavelist
How do I export from Gavelist to Proxibid?
After your AI descriptions are generated, click Export and choose the Proxibid format. Gavelist, AI-powered cataloging software for auctioneers, outputs a CSV laid out like Proxibid's own catalog export — lot number, lot order, title, description, category, quantity, reserve, starting bid and photo file names. Download the CSV, log into Proxibid, and import directly into your auction event.
Does Gavelist work with Proxibid's photo requirements?
Yes. Gavelist pre-resizes photos to 1024px during upload for fast AI processing, and your original high-resolution photos remain available for Proxibid upload. The exported CSV includes photo reference columns so Proxibid can associate each image with the correct lot during import.
How many lots can Gavelist process for a Proxibid auction?
Gavelist processes 1,000+ lots in about 10 minutes using concurrent AI workers. A typical 200-lot estate sale goes from raw photos to export-ready Proxibid CSV in under 30 minutes including review time. There is no lot limit per job — auctioneers regularly run 400 to 750 lot auctions through the system.
Can I customize descriptions before exporting to Proxibid?
Yes. After AI generation, you can edit any description directly in Gavelist before exporting. You can also set up a voice profile so the AI writes in your preferred style — formal catalog language, conversational listings, or anything in between. Every edit you make is preserved in the Proxibid export.
What does Proxibid-compatible CSV export cost?
Proxibid export is included on every Gavelist plan at no extra charge. Pay As You Go is $0.15 per lot with no monthly fee. The Auctioneer plan is $79/month for 1,000 lots, Pro is $160/month for 2,500 lots, and Enterprise is $250/month for 5,000 lots. All plans include the same AI engine and all export formats.
Gavelist also works with HiBid · LiveAuctioneers · AuctionZip · BidWrangler · Wavebid · AuctionFlex · AuctionMethod · Why platform-independent cataloging matters
List Your Next Auction on Proxibid Faster
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