Catalog full estates from your photos
Estate sale companies use Gavelist to turn a photographed house into a published catalog: walk the estate, shoot every lot like you already do, bulk-upload, and AI writes titles, descriptions, and condition notes for every lot — $0.15/lot, no percentage of sales. Most sales of up to 500 lots finish describing in under 10 minutes once describing starts. You review and edit before you publish.
Cataloging nights: the sale is photographed by Tuesday but descriptions aren't done until the weekend.
Processing runs unattended, and Gavelist finishes describing most sales of up to 500 lots in under 10 minutes once describing starts.
Mixed inventory means every third lot needs research — makers, patterns, hallmarks.
The AI reads every photo per lot: maker's marks, labels, backstamps, and visible damage feed the description.
Seasonal staff write inconsistent descriptions that don't match your house style.
Per-company voice settings keep every description in your tone, sale after sale.
Estate volume is unpredictable — software subscriptions don't fit feast-or-famine months.
Pay-as-you-go: a quiet month costs $0, a 1,000-lot month costs $150.
How it works
Shoot the estate
Photograph room by room exactly as you do today — phone or camera, multiple photos per lot.
Upload & sort
Bulk-upload everything and group photos into lots with the conveyor sorting view.
Review & export
AI writes the catalog; you review (~2–3 hrs per 1,000 lots) and export ready-made files for HiBid (via Auction Flex 360) or LiveAuctioneers, or a generic CSV for AuctionZip and other platforms.
Under 10 min
for most sales up to 500 lots, once describing starts
88%
lots shipped with no client edit to the AI title or description (all Gavelist clients except the largest, through Sep 2026)
$0.15
per lot — no % of sales
How does AI cataloging work for a full estate?
Photograph the estate room by room, bulk-upload, sort photos into lots, and Gavelist writes titles, descriptions, and condition notes for the entire sale at once. You review, then export to your platform.
How accurate is it on mixed estate inventory?
According to Gavelist production data, 88% of lots across Gavelist clients shipped with no client edit to the AI title or description (96% including Gavelist's largest client), through September 2026. Mixed estates are the core training ground, and every photo per lot is read — marks, labels, damage.
What does a typical estate cost to catalog?
$0.15/lot pay-as-you-go: 400 lots = $60, 1,000 lots = $150. No subscription required, no percentage of sales.
Estate Sale Software overview · Cataloging ROI Calculator · How to catalog an estate sale
Your next estate, cataloged from photos
Upload one real sale and judge the output yourself — free to try, $0.15/lot when you publish.