Estate Sale Software That Catalogs the Whole House
You photograph 800 items in a packed estate. Gavelist's multi-photo AI writes every description, reads every maker's mark, and flags every chip — so you can go live in hours, not days.
Estate Sales Are a Cataloging Nightmare
You walk into a three-bedroom house packed floor to ceiling. The family wants everything sold by Friday. You've got 3 to 5 days to photograph, catalog, and list 200 to 800 items — furniture, jewelry, china sets, tools, artwork, boxes of things you haven't even opened yet.
So you start shooting. Room by room, shelf by shelf, you burn through 2,000 to 4,000 photos. Then the real work begins: sitting at your laptop writing descriptions one lot at a time. What's the maker on that pottery? Is this sterling or plate? What pattern is this china? You're Googling backstamps, squinting at hallmarks, and typing the same condition notes over and over. At 8 to 10 minutes per lot, a 400-lot estate eats 50+ hours of desk work.
The client is asking for updates. The auction date is locked in. And you're still on lot 147. The tools that claim to help look at one photo per item and produce a sentence that wouldn't pass as a yard sale listing, let alone a professional auction catalog.
Walk Through the House. Let AI Do the Desk Work.
Gavelist is estate sale software built for the way estate liquidators actually work. You photograph the house. You upload the photos. Gavelist does everything that used to chain you to a desk — identifying items, reading maker's marks, noting condition, and writing complete catalog descriptions.
Unlike single-photo tools, Gavelist examines every photo attached to every lot. The front of the painting, the signature in the corner, the gallery label on the back, the close-up of the frame damage — it all gets analyzed together. That's the difference between “oil painting, landscape” and “Hudson River School oil on canvas, unsigned, period gilt frame with minor losses to gesso at corners, 24 x 36 inches sight size.”
Gavelist also learns how you write. Set up a voice profile and every description matches your style — your terminology, your formatting, your level of detail. The catalog reads like your team wrote it, because the AI was trained on your voice.
House to Catalog in Four Steps
Upload the Walkthrough
Drag in every photo from the estate — 3,000 shots straight from your camera or phone. Gavelist handles bulk uploads and keeps everything organized by the order you shot it.
Sort Into Lots
Pre-numbered your files by lot? Gavelist detects assignments from filenames automatically. Didn't? The conveyor belt interface lets you drag, split, and merge lots with keyboard shortcuts — faster than any spreadsheet.
AI Writes the Catalog
Hit describe and Gavelist's AI examines every photo in each lot — backstamps, hallmarks, signatures, labels, and condition details. It writes complete catalog descriptions in your voice. An entire estate processes in under 15 minutes.
Export & Go Live
Push finished lots to HiBid, LiveAuctioneers, or download as CSV. Titles, descriptions, and photos — formatted for your platform and ready for bidders.
Built for Estate Sale Professionals
Every feature was built to handle the volume and variety of a real estate liquidation.
Pricing That Scales With Your Volume
Whether you run one estate a month or five a week, every plan includes the same specialist-grade AI.
No monthly commitment
- $0.15 per lot — pay only when you use it
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- No monthly commitment
$0.08/lot included
- Up to 1,000 lots per month
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- Review queue with smart flagging
- Direct access to the founder
$0.06/lot included
- Up to 2,500 lots per month
- Everything in Auctioneer
- Advanced voice profile tools
Need more lots? Just $0.09 per additional lot — automatically metered.
Trusted by Professional Auctioneers
From independent auctioneers running monthly estate sales to regional houses cataloging thousands of lots each week — Gavelist handles the busywork so you can focus on selling.
“Every client has direct access to me — not a support queue. If you're running your first auction with Gavelist, call me and I'll walk you through it.”
— Ben, Founder of Gavelist (412) 580-7398
Catalog Your Next Estate in Minutes, Not Days
Try Gavelist free on your next estate sale, or call Ben directly. No demo request forms. No sales calls. Just a tool that works.