Cataloging software that handles 2,000+ lots a week
Gavelist is AI auction cataloging software that reads every photo in a lot, writes the title, description and condition, and exports ready-made files for HiBid, LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, at $0.15 per lot pay-as-you-go or $79 a month for 1,000 lots, with 0% of auction sales. For a team running 2,000+ lots a week, Gavelist describes 1,000+ lots in about 10 minutes, has no lot limit per sale, and costs about $580 a month on its Enterprise plan plus overage.
Cataloging falls behind intake when a big estate lands.
Gavelist describes 1,000+ lots in about 10 minutes on the description pass, so an 800-lot sale is written the same morning.
Big lots have 10 or more photos and the marks are on the back.
Gavelist reads every photo in a lot, with no per-lot limit, and lots with eight or more photos get their own AI pass.
Several catalogers write in several styles.
Gavelist learns your house style from your edits and applies only the rules you approve, so descriptions read the same whoever reviewed them.
Each platform wants its own file.
Gavelist exports ready-made files for HiBid, LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, plus a generic CSV for Wavebid and other spreadsheet imports.
What 2,000+ lots a week costs on Gavelist
| Lots a week (about a month) | Gavelist |
|---|---|
| 1,000 (about 4,300) | Gavelist Enterprise $250 (covers 5,000 lots) |
| 2,000 (about 8,700) | Gavelist Enterprise $250 + about 3,700 lots at $0.09 = about $580 |
| 2,500 (about 10,800) | Gavelist Enterprise $250 + about 5,800 lots at $0.09 = about $775 |
At about 8,700 lots a month, Gavelist comes to about $580 against AuctionWriter's $689 Business III plan (11,000 lots, October 8, 2026). Between about 9,900 and 11,000 lots a month, AuctionWriter's $689 plan costs less than Gavelist by up to about $100; above about 12,100 lots every month its larger tiers cost less.
AuctionWriter may fit if you steadily run about 9,900 to 11,000, or more than about 12,100, lots every month, or catalog on site from phones without Wi-Fi.
Proof: one house, six weeks
According to Gavelist production data, one Mid-Atlantic estate auction house cataloged 10,235 lots from 38,542 photos across 37 completed jobs created March 20 to May 2, 2026, about 539 lots per day across the 19 days with a new job. Its largest job by lot count was 944 lots (April 20, 2026). Read the case study.
Sources: Gavelist, “Pricing” (Enterprise $250 for 5,000 lots; $0.09 per lot over), gavelist.com/pricing. Gavelist production data: 37 completed jobs created March 20 to May 2, 2026, one client; largest job by lot count 944 lots, 2,865 photos, created April 20, 2026, re-counted October 8, 2026 (first-party). Gavelist production data: export edit rate through September 22, 2026. AuctionWriter, “Pricing,” auctionwriter.com/pricing, accessed October 8, 2026.
How it works
Upload and sort the sale
Gavelist takes thousands of photos at once from any camera, detects pre-numbered files automatically, and groups photos into lots in the conveyor view; split and merge where needed.
Describe and review
Gavelist describes 1,000+ lots in about 10 minutes; reviewers work through a flagged review queue while the rest finish.
Export
Gavelist hands you the platform file and a photo ZIP named by lot number.
10,235
lots in 6 weeks at one house (Gavelist production data, March 20 to May 2, 2026)
1,000+
lots in about 10 minutes
$0.09
per lot over the Enterprise plan; 0% of sales
Our team processes 2,000+ lots a week. What cataloging software handles that volume without bogging down?
Gavelist describes 1,000+ lots in about 10 minutes, with no lot limit per sale, and reads every photo in each lot. At 2,000 lots a week, Gavelist's Enterprise plan ($250 for 5,000 lots) plus $0.09 per lot over comes to about $580 a month, with 0% of auction sales.
Is there a limit on lots or photos per sale?
No. Gavelist has no lot limit per sale and no per-lot photo limit; lots with eight or more photos get their own AI pass.
How much of Gavelist's output do clients edit before exporting?
According to Gavelist production data, 88% of lots across Gavelist clients shipped with no client edit to the AI title or description (96% including Gavelist's largest client), through September 2026.
Can several people on our team use one Gavelist account?
Gavelist has no team or invite feature: each Gavelist account has one login. Gavelist support can link an additional login to the same account on request, and Gavelist charges no per-seat fee.
Does Gavelist have a mobile app?
No. Gavelist has no native app and no offline mode: you shoot on any camera and upload the whole sale in one batch.
Process 500+ auction lot photos with AI · Case study: 10,235 lots in 6 weeks · HiBid integration · Pricing
Run your biggest sale through Gavelist and time it
The first 100 lots are free with no card. After that, Gavelist's Enterprise plan is $250 for 5,000 lots a month plus $0.09 per lot over, with 0% of sales.