Auction Cataloging Software That Actually Looks at Every Photo
You didn't get into the auction business to spend 12 hours typing descriptions into spreadsheets. Gavelist uses multi-photo AI to catalog entire estates in minutes — so you can get back to selling.
Manual Cataloging Is Killing Your Margins
Every estate sale starts the same way. You shoot thousands of photos, then sit down at your desk for the worst part of the job: writing lot descriptions one at a time. Copy the item name. Guess at the maker. Squint at a backstamp. Google the pattern. Type it all out. Repeat 750 times.
At 8 to 10 minutes per lot, a 500-lot sale eats 60 to 80 hours of labor before a single bid is placed. You're either doing it yourself on nights and weekends, or paying staff to do work that doesn't generate revenue. And the faster you try to go, the more you miss — the Roseville mark hidden on the base, the sterling hallmark on the clasp, the first-edition printing number on the copyright page.
The tools that promise to help? They look at one photo per lot and spit out a generic sentence. That's not cataloging. That's a caption.
AI That Catalogs Like Your Best Employee
Gavelist is auction cataloging software built for how auctioneers actually work. Instead of analyzing a single thumbnail, Gavelist examines every photo attached to every lot — the front, the back, the bottom, the maker's mark, the label, the detail shot of the damage on the rim.
That multi-photo analysis is the difference between a description that says “ceramic vase, green” and one that reads “Rookwood Pottery Standard Glaze vase, shape 907C, artist-signed by Kataro Shirayamadani, dated 1903, light crazing to glaze, 8.5 inches tall.” The first loses bidders. The second wins them.
Gavelist learns your voice, too. Set up a style profile and descriptions come out sounding like you wrote them — your terminology, your level of detail, your formatting. Not a robot. Not a template. Your catalog, at machine speed.
Photos In, Catalog Out
Upload Your Photos
Drag in an entire estate shoot — 3,000 photos, straight from the camera. Gavelist handles bulk uploads and keeps everything organized.
Sort Into Lots
Already pre-numbered your files? Gavelist detects lot assignments from filenames automatically. Need to rearrange? The conveyor belt interface lets you drag, split, and merge lots with keyboard shortcuts.
AI Generates Descriptions
Hit describe and Gavelist's AI analyzes every photo in each lot. It reads backstamps, identifies makers, notes condition issues, and writes complete catalog descriptions in your voice. 750 lots process in under 15 minutes.
Export Anywhere
Push finished lots directly to HiBid, LiveAuctioneers, or download as CSV. Titles, descriptions, and photos — ready to go live.
Built for How Auctioneers Actually Work
Every feature exists because we needed it on a real sale day.
More Lots, Less Money
Every plan includes the same specialist-grade AI — no quality tiers, no upsells.
No monthly commitment
- $0.15 per lot — pay only when you use it
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- No monthly commitment
$0.08/lot included
- Up to 1,000 lots per month
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- Review queue with smart flagging
- Direct access to the founder
$0.06/lot included
- Up to 2,500 lots per month
- Everything in Auctioneer
- Advanced voice profile tools
Need more lots? Just $0.09 per additional lot — automatically metered.
Trusted by Professional Auctioneers
From independent auctioneers running monthly estate sales to regional houses cataloging thousands of lots each week — Gavelist handles the busywork so you can focus on selling.
“Every client has direct access to me — not a support queue. If you're running your first auction with Gavelist, call me and I'll walk you through it.”
— Ben, Founder of Gavelist (412) 580-7398
Start Cataloging Smarter This Week
Try Gavelist free, or call Ben directly to see how it handles your next sale. No demo request forms. No waiting.