What counts as a lot?

A lot is a single auction item, regardless of how many photos it has. One lot with 10 photos counts the same as one lot with 1 photo.

How does Pay as You Go work?

No monthly fee. Add a payment method and pay $0.15 per lot only when you run descriptions. Perfect for seasonal auctioneers or occasional sales.

What happens if I go over my lot limit?

On subscription plans, additional lots are billed at $0.12 per lot — automatically metered and added to your monthly invoice. No surprises.

Can I change plans at any time?

Yes. Upgrade instantly and we'll prorate the difference. Downgrade at the end of your billing cycle. Switch between Pay as You Go and subscriptions anytime.

How are your descriptions better?

Most tools analyze a single photo. Gavelist examines every photo in the lot — front, back, backstamps, labels, maker marks, detail shots. More photos means more accurate descriptions, correct brand attribution, and fewer misidentifications.

What's a voice profile?

Gavelist learns your description style from examples you provide. The AI then writes new descriptions that sound like you — your vocabulary, your structure, your voice. Available on every plan.

How does Gavelist compare to other cataloging tools?

Most tools charge more for less — single-photo analysis, limited export options, and email-only support. Gavelist gives you proprietary sorting assistance, truly automatic CSV and filename generation, and unbeatable description quality from painstakingly trained AI. Plus, you always have direct access to Ben, the founder.

What is AI auction cataloging?

AI auction cataloging uses artificial intelligence to generate lot descriptions from photos of auction items. Instead of manually typing descriptions for each lot — which takes 4-7 minutes per item — AI cataloging tools like Gavelist analyze photos and produce titles, descriptions, condition assessments, and category assignments in seconds, reducing cataloging time by 80-90%.

Does Gavelist work with HiBid?

Yes. Gavelist exports catalogs in HiBid-compatible CSV format. Process your photos in Gavelist, then export and import directly into your HiBid account. The export includes titles, descriptions, categories, and lot sequencing formatted for HiBid's import requirements.

How do I speed up auction cataloging?

The fastest way to catalog any auction is to use AI-powered cataloging software. Take photos of all items, upload them in bulk to Gavelist, and let AI generate descriptions. This reduces days of manual cataloging to hours. Gavelist processes hundreds of lots per session and exports directly to your auction platform.

What types of items can Gavelist identify?

Gavelist has specialized AI prompts for 18 categories: furniture, jewelry, fine art, ceramics, glassware, tools, collectibles, vintage electronics, toys, textiles, kitchenware, sporting goods, musical instruments, books, coins, stamps, vehicles, and general items. Each category uses domain-specific identification trained on thousands of real auction lots.

What auction platforms does Gavelist export to?

Gavelist exports to all major auction platforms including HiBid, AuctionFlex, LiveAuctioneers, Proxibid, and any platform that accepts CSV or XLS spreadsheet imports. Export formats include lot titles, descriptions, categories, condition notes, and photo references.

Is Gavelist only for estate auctions?

No. Gavelist works for any auction that needs lot descriptions — estate auctions, consignment auctions, business liquidations, charity auctions, government surplus, and more. Any auction with high lot volume benefits most because AI cataloging scales linearly while manual labor does not. Estate auctioneers are our primary users, but the tool works for all auction types.

Privacy Policy | Gavelist

Gavelist ("we," "us," or "our") operates the gavelist.com website and the Gavelist auction cataloging platform (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1. Information We Collect

Account Information

When you create an account, we collect the information you provide through our authentication provider, including your name, email address, and profile picture. Account authentication is managed by Clerk, a third-party identity provider.

Photos and Catalog Data

When you use the Service, you upload photos of items to be cataloged. We store these photos and the AI-generated descriptions, lot assignments, and export data you create. This is the core data you entrust to us, and we treat it with the highest level of care.

Payment Information

Payment processing is handled entirely by Stripe. We do not store your credit card number, bank account details, or other sensitive financial information on our servers. We receive only a confirmation of payment status and your Stripe customer ID.

Usage Data

We automatically collect certain information when you access the Service, including your IP address, browser type, operating system, referring URLs, pages visited, and timestamps. We use Google Analytics and Meta Pixel for aggregated website analytics and advertising measurement.

Cookies and Tracking

We use cookies and similar technologies for authentication session management, analytics, and advertising measurement. Essential cookies are required for the Service to function. Analytics and advertising cookies help us understand usage patterns and measure the effectiveness of our marketing.

2. How We Use Your Information

We use the information we collect to:

Provide the Service — process your photos through AI models to generate auction catalog descriptions, store your lots and exports, and deliver the cataloging functionality you signed up for.
Process payments — manage your subscription, track usage-based billing, and handle invoicing through Stripe.
Improve our AI — analyze aggregated, de-identified usage patterns to improve the quality of our AI-generated descriptions. We do not use your individual photos to train AI models without your explicit consent.
Communicate with you — send service-related emails such as account confirmations, billing receipts, and important product updates.
Maintain security — detect and prevent fraud, abuse, and security incidents.
Analyze usage — understand how people use the Service so we can improve it.

3. How We Store Your Data

Your photos and catalog data are stored using cloud storage services provided by Cloudflare (R2 object storage) and Google Cloud Storage. These providers maintain industry-standard security certifications and encryption practices. All data is encrypted in transit (TLS) and at rest.

Our application infrastructure, including the database that stores your account information, lot data, and AI-generated descriptions, is hosted on secure servers in data centers with physical and network security controls.

4. Third-Party Services

We share data with the following third-party services, each of which has its own privacy policy:

Clerk — authentication and user management. Clerk receives your email, name, and login credentials. Clerk Privacy Policy
Stripe — payment processing and subscription management. Stripe receives your payment method and billing details. Stripe Privacy Policy
Google Cloud / Gemini AI — your photos are sent to Google's Gemini AI models for description generation. Photos are processed per Google's API terms and are not used to train Google's models. Google Cloud Privacy Notice
Cloudflare — photo storage (R2) and content delivery. Cloudflare stores your uploaded photos. Cloudflare Privacy Policy
Google Analytics — website usage analytics. Collects anonymized browsing data. Google Privacy Policy

We do not sell your personal information to any third party. We share data with these providers only as necessary to operate the Service.

5. Data Retention

We retain your account information and catalog data for as long as your account is active. If you delete your account, we will delete your personal information and photos within 30 days, except where we are required to retain data for legal or compliance reasons.

Aggregated, de-identified analytics data may be retained indefinitely as it cannot be linked back to you.

6. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Access — request a copy of the personal data we hold about you.
Correction — request that we correct inaccurate or incomplete data.
Deletion — request that we delete your personal data and photos.
Export — request a machine-readable export of your data.
Opt out — opt out of analytics cookies and marketing communications at any time.

To exercise any of these rights, contact us at support@gavelist.com. We will respond within 30 days.

7. Children's Privacy

The Service is not intended for use by anyone under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

8. Security

We implement industry-standard security measures to protect your data, including encryption in transit and at rest, secure authentication, rate limiting, and regular security reviews. However, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security, but we take reasonable steps to protect your information.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email or by posting a notice on the Service. Your continued use of the Service after changes take effect constitutes acceptance of the updated policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, contact us at:

Gavelist
Pittsburgh, PA
support@gavelist.com