How a small auction business can stop typing lot descriptions
Gavelist is AI auction cataloging software that reads every photo in a lot, writes the title, description and condition, and exports ready-made files for HiBid (via Auction Flex 360), LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, at $0.15 per lot pay-as-you-go or $79 a month for 1,000 lots, with 0% of auction sales. For a small auction business, Gavelist replaces the typing, not your judgment: upload the sale's photos, sort them into lots, and review descriptions instead of writing them, with the first 100 lots over 30 days free and no card.
Catalog deadlines dictate your sale schedule — you book fewer sales than your floor could handle.
Cataloging stops being the bottleneck: description time collapses to review time, so sale cadence is set by intake, not typing.
Platform exports mean hours of reformatting spreadsheets per venue.
Gavelist exports ready-made files for HiBid (via Auction Flex 360), LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, plus a generic CSV for Wavebid and other spreadsheet imports.
Condition notes vary wildly by who cataloged the lot.
Gavelist reads every photo in a lot (chips, cracks, wear, marks) and writes condition in your house style, using only the style rules you approve.
Good catalogers are hard to hire and expensive to keep on payroll for volume swings.
Your existing staff reviews what Gavelist wrote instead of writing it, so volume swings stop being a hiring problem.
How it works
Upload the sale
Bulk-upload every photo from the sale — hundreds or thousands at once.
Sort into lots
Group photos into lots in the conveyor view; multiple photos per lot make descriptions sharper.
Review & export
Gavelist finishes describing most sales of up to 500 lots in under 10 minutes once describing starts; you review and download a platform-formatted export.
9
export formats, incl. HiBid, LiveAuctioneers & Auction Flex 360
88%
lots shipped with no client edit to the AI title or description (all Gavelist clients except the largest, through Sep 2026)
$0.15
per lot — no % of sales
What's the best way for a small auction business to stop typing lot descriptions by hand?
Upload the sale's photos to Gavelist, sort them into lots, and review descriptions instead of writing them. Gavelist reads every photo in a lot and writes the title, description and condition, then exports a ready-made file for HiBid (via Auction Flex 360), LiveAuctioneers, Proxibid, BidWrangler or AuctionNinja. The first 100 lots over 30 days are free with no card; after that Gavelist is $0.15 per lot with no monthly minimum.
What does Gavelist cost a small auction house?
Gavelist charges $0.15 per lot pay-as-you-go, so a 200-lot sale costs $30, and takes 0% of auction sales. At a steady 1,000 lots a month, Gavelist's Auctioneer plan is $79.
Does Gavelist export to my auction platform?
Gavelist exports ready-made files for HiBid (via Auction Flex 360), LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, an import workbook for Auctioneer Software, an eBay bulk-listing file, and a generic CSV for platforms that import spreadsheets, such as Wavebid and AuctionZip.
Can Gavelist keep our house's cataloging style?
Yes. Gavelist learns your house style from the edits you make, and applies only the style rules you approve, so descriptions read the same whoever is on staff that week.
How much of Gavelist's output do clients edit before exporting?
According to Gavelist production data, 88% of lots across Gavelist clients shipped with no client edit to the AI title or description (96% including Gavelist's largest client), through September 2026.
Does Gavelist have a mobile app?
No. Gavelist has no native phone app and no offline mode: you shoot on any phone or camera and upload the whole sale in one batch from a web browser.
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Book more sales — cataloging is no longer the ceiling
Run one real sale through Gavelist and time the review yourself. The first 100 lots are free, then $0.15 per lot with no monthly minimum.