Auction Cataloging Software That Imports Into Auction Flex
Gavelist is AI auction cataloging software that reads every photo in a lot, writes the title, description and condition, and exports ready-made files for HiBid, LiveAuctioneers, Proxibid, BidWrangler, AuctionNinja and Auction Flex 360, at $0.15 per lot pay-as-you-go or $79 a month for 1,000 lots, with 0% of auction sales. For Auction Flex sellers, Gavelist's Export → Auction Flex 360 gives you a lot-import CSV and a photo ZIP named 12-1.jpg, mapped once and saved as a layout.
Gavelist exports a ready-made Auction Flex 360 file: choose Export → Auction Flex 360 for a lot-import CSV and a photo ZIP. Import the CSV into your auction, mapping each column once (Lead, Description, Seller Code and the rest) and saving the layout, so later sales map in one click. Gavelist fills Seller Code when you tick Source in Export → Columns; otherwise set the seller in Auction Flex's import review. Import the lots first, then the photo ZIP, whose 12-1.jpg names Auction Flex 360 matches by lot number. The step-by-step Auction Flex 360 import guide covers each screen. Once the catalog is in Auction Flex, it goes on to HiBid the way your typed catalogs do. (Auction Flex import rules as published in its help centres, checked October 8, 2026; the 18 auction category checklists are Gavelist's.)
Auction Flex Runs the Sale. Gavelist Writes the Catalog.
AuctionFlex handles the operational side of running an auction house — bidder registration, clerking, invoicing, settlements, and integration with online platforms like HiBid. But before any of that happens, someone has to catalog the lots. That means writing descriptions for every single item.
For a 200 to 400 lot estate auction, manual description writing means identifying makers from backstamps, reading signatures, noting condition from every angle, and writing it all up in catalog language. At 8 to 10 minutes per lot, that is 25 to 65 hours of work before you even load the data into AuctionFlex.
AuctionFlex streamlines everything after the catalog is written. The bottleneck is creating that catalog content in the first place — and that is the step where most auctioneers lose the most time.
AI Cataloging That Complements AuctionFlex
Gavelist handles the cataloging step that comes before AuctionFlex. Upload your auction photos, let the AI write professional descriptions, then export a CSV and import it into AuctionFlex. Your auction management workflow stays exactly the same — you just skip the 25 to 65 hours of manual writing.
The AI does not look at a single thumbnail and guess. It examines every photo attached to each lot — the front, back, bottom, maker's mark, label, and detail shots. It identifies manufacturers, reads signatures and hallmarks, notes chips and repairs, estimates value ranges, and writes descriptions ready for your AuctionFlex catalog.
Use Gavelist for AI cataloging. Use AuctionFlex for auction management. Each tool does what it does best. Set up a voice profile so the AI writes in your preferred style, and every lot description matches the quality your buyers expect — across 18 auction category checklists models tuned for different types of auction inventory.
Photos In, AuctionFlex Catalog Out
Upload Your Photos
Drag in your full photo shoot — thousands of images at once. Gavelist handles bulk uploads and keeps everything organized by lot.
AI Sorts Into Lots
Pre-numbered files get detected automatically. Need to rearrange? The conveyor belt interface lets you drag, split, and merge lots in seconds.
AI Generates Descriptions
Gavelist's AI analyzes every photo per lot — backstamps, signatures, condition, dimensions. Complete catalog descriptions generate in minutes, not days.
Import Into Auction Flex
Choose Export → Auction Flex 360. Import the CSV into your auction (map columns once and save the layout; Seller Code comes from the Source column, or set it in Auction Flex's import review), then the photo ZIP after the lots.
Also Export to Every Platform
Catalog once in Gavelist, export for AuctionFlex and every other major auction platform. Your descriptions, titles, and lot data formatted for each platform's native import.
Plus generic CSV export for any platform that accepts spreadsheet imports.
Built for AuctionFlex Workflows
AI cataloging that slots into your existing AuctionFlex operation — no workflow changes required.
More Lots, Less Money
Every plan includes AuctionFlex export. No add-on fees, no premium tiers.
No monthly commitment
- $0.15 per lot — pay only when you use it
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- No monthly commitment
$0.08/lot included
- Up to 1,000 lots per month
- Multi-photo AI — every angle analyzed
- Voice profile — AI matches your style
- All export formats included
- Review queue with smart flagging
- Direct access to the founder
$0.06/lot included
- Up to 2,500 lots per month
- Everything in Auctioneer
- Advanced voice profile tools
Need more lots? Just $0.09 per additional lot — automatically metered.
Common Questions About AuctionFlex + Gavelist
Is there auction cataloging software that imports into Auction Flex?
Yes. Gavelist writes the title, description and condition for every lot from all of its photos, then exports a ready-made Auction Flex 360 file: choose Export → Auction Flex 360 and download the lot-import CSV and a photo ZIP. For the desktop Auction Flex inventory import, which takes Excel or CSV, use Gavelist's generic CSV. Gavelist charges $0.15 per lot pay-as-you-go, or $79 a month for 1,000 lots, with 0% of auction sales.
Which Gavelist column goes into which Auction Flex field?
Gavelist's Auction Flex 360 CSV has Lot #, Lead, Description, Quantity (always 1), Seller Code, Category, Low Estimate, High Estimate, Starting Bid and Reserve. On your first import into the auction you map each column to the matching Auction Flex field and save the layout (Choose Layout, then Save New Layout), so later sales map in one click. Gavelist fills Seller Code when you tick Source in Export → Columns, and the code must already exist in Auction Flex; with Source off, set the seller in Auction Flex's import review. Tip: set the job's consignor in Gavelist to your Auction Flex Seller Code, because otherwise Gavelist uses the job's consigner name.
How do I get Gavelist's photos into Auction Flex?
Import the lots first, then the images: Auction Flex 360 attaches images only to lots that already exist. The photo ZIP from Export → Auction Flex 360 names every photo 12-1.jpg, 12-2.jpg, the lot-number pattern Auction Flex 360 matches when you mass-import images.
Can I send the catalog on to HiBid after importing it into Auction Flex?
Yes. Auction Flex uploads an auction to HiBid, so a Gavelist catalog imported into Auction Flex goes to HiBid the same way your typed catalogs do. Gavelist's Auction Flex 360 export is built for that route.
Does Gavelist replace Auction Flex?
No. Gavelist only does the cataloging step: photos in, titles and descriptions out. You keep Auction Flex for clerking, invoicing and everything else.
How many lots can Gavelist describe for an Auction Flex sale?
Gavelist processes 1,000+ lots in about 10 minutes, and there is no lot limit per sale.
Does Gavelist have a mobile app?
No. Gavelist has no native phone app and no offline mode: you shoot on any phone or camera and upload the whole sale in one batch from a web browser.
Gavelist also works with HiBid · LiveAuctioneers · Proxibid · AuctionZip · BidWrangler · Wavebid · AuctionMethod · Why platform-independent cataloging matters
Catalog Faster for AuctionFlex
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