What counts as a lot?

A lot is a single auction item, regardless of how many photos it has. One lot with 10 photos counts the same as one lot with 1 photo.

How does Pay as You Go work?

No monthly fee. Add a payment method and pay $0.15 per lot only when you run descriptions. Perfect for seasonal auctioneers or occasional sales.

What happens if I go over my lot limit?

On subscription plans, additional lots are billed at $0.12 per lot — automatically metered and added to your monthly invoice. No surprises.

Can I change plans at any time?

Yes. Upgrade instantly and we'll prorate the difference. Downgrade at the end of your billing cycle. Switch between Pay as You Go and subscriptions anytime.

How are your descriptions better?

Most tools analyze a single photo. Gavelist examines every photo in the lot — front, back, backstamps, labels, maker marks, detail shots. More photos means more accurate descriptions, correct brand attribution, and fewer misidentifications.

What's a voice profile?

Gavelist learns your description style from examples you provide. The AI then writes new descriptions that sound like you — your vocabulary, your structure, your voice. Available on every plan.

How does Gavelist compare to other cataloging tools?

Most tools charge more for less — single-photo analysis, limited export options, and email-only support. Gavelist gives you proprietary sorting assistance, truly automatic CSV and filename generation, and unbeatable description quality from painstakingly trained AI. Plus, you always have direct access to Ben, the founder.

What is AI auction cataloging?

AI auction cataloging uses artificial intelligence to generate lot descriptions from photos of auction items. Instead of manually typing descriptions for each lot — which takes 4-7 minutes per item — AI cataloging tools like Gavelist analyze photos and produce titles, descriptions, condition assessments, and category assignments in seconds, reducing cataloging time by 80-90%.

Does Gavelist work with HiBid?

Yes. Gavelist exports catalogs in HiBid-compatible CSV format. Process your photos in Gavelist, then export and import directly into your HiBid account. The export includes titles, descriptions, categories, and lot sequencing formatted for HiBid's import requirements.

How do I speed up auction cataloging?

The fastest way to catalog any auction is to use AI-powered cataloging software. Take photos of all items, upload them in bulk to Gavelist, and let AI generate descriptions. This reduces days of manual cataloging to hours. Gavelist processes hundreds of lots per session and exports directly to your auction platform.

What types of items can Gavelist identify?

Gavelist has specialized AI prompts for 18 categories: furniture, jewelry, fine art, ceramics, glassware, tools, collectibles, vintage electronics, toys, textiles, kitchenware, sporting goods, musical instruments, books, coins, stamps, vehicles, and general items. Each category uses domain-specific identification trained on thousands of real auction lots.

What auction platforms does Gavelist export to?

Gavelist exports to all major auction platforms including HiBid, AuctionFlex, LiveAuctioneers, Proxibid, and any platform that accepts CSV or XLS spreadsheet imports. Export formats include lot titles, descriptions, categories, condition notes, and photo references.

Is Gavelist only for estate auctions?

No. Gavelist works for any auction that needs lot descriptions — estate auctions, consignment auctions, business liquidations, charity auctions, government surplus, and more. Any auction with high lot volume benefits most because AI cataloging scales linearly while manual labor does not. Estate auctioneers are our primary users, but the tool works for all auction types.

AI-Powered Auction Software

Turn Estate Photos Into Auction-Ready Catalogs

Upload photos, assign lots, get professional descriptions in minutes. Gavelist uses AI to transform your workflow and save hours of tedious cataloging.

View Pricing

Pay as you go from $0.15/lot

No monthly commitment required

Cancel anytime

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Features

Everything You Need to Catalog Faster

Built by auctioneers, for auctioneers. Every feature is designed to eliminate busywork and let you focus on selling.

Bulk Photo Upload

Upload 5,000+ photos at once. We handle JPG, PNG, HEIC, and more — drag, drop, done.

Smart Lot Assignment

Pre-sorted auctions? We detect your lot numbering from filenames automatically. Unsorted? Use our conveyor belt interface with keyboard shortcuts to process 500+ items in an hour.

Specialist-Grade AI Descriptions

Our AI analyzes every photo in the lot — front, back, backstamps, labels, detail shots — to accurately describe each item. Trained by professional auctioneers with decades of industry experience.

Export to Any Platform

One-click export to HiBid, LiveAuctioneers, or download as CSV. Your data, your way.

Save 10+ Hours Per Estate

What used to take days now takes minutes. Our system can process 3,000+ photos across 750 unique lots in under 15 minutes. Focus on what matters: your clients and your sales.

Secure & Private

Your photos and data are encrypted and never shared. Enterprise-grade security you can trust.

How It Works

From Photos to Catalog in Four Steps

Our streamlined workflow gets you from raw photos to auction-ready listings faster than ever.

Upload Your Photos

Drag and drop hundreds of estate photos at once. We handle JPG, PNG, HEIC, and more.

Assign to Lots

Already sorted by lot number? We'll detect it automatically. Otherwise, use our conveyor belt to group photos into lots in minutes.

Generate Descriptions

Our specialized AI reviews every single photo in your auction — nothing gets skipped. High-value items are automatically escalated to our most thorough AI for best-in-class descriptions that hedge to protect you from liability.